CHANGE ORDER FORM
=================

Disclaimer — not legal advice. This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use

Field               | Detail
------------------- | -----------------------------------
Change order number | [CO-001]
Project             | [PROJECT NAME]
Original agreement  | [CONTRACT / SOW NAME], dated [DATE]
Contractor          | [YOUR NAME / BUSINESS NAME]
Client              | [CLIENT NAME / COMPANY]
Requested by        | [NAME], on [DATE]
Prepared by         | [NAME], on [DATE]

------------------------------------------------------------

1. Description of change
------------------------

Type of change: [ADDITION / REMOVAL / MODIFICATION / SCHEDULE CHANGE ONLY]

What is changing: [PLAIN-LANGUAGE DESCRIPTION, e.g. "Add a fourth landing page for the autumn campaign, using the existing page template, with copy supplied by the Client."]

What is not changing: [e.g. "All other deliverables, revision rounds and terms remain as in the original agreement."]

2. Reason for change
--------------------

- [ ] Client request for additional or different work
- [ ] New information discovered during the project
- [ ] Delay or dependency on the Client's side (late content, access, approvals)
- [ ] Third-party change (platform, supplier, regulation)
- [ ] Other: [EXPLAIN]

Notes: [ANY DETAIL]

3. Impact on deliverables
-------------------------

# | Deliverable            | Status after this change
- | ---------------------- | ------------------------
1 | [EXISTING DELIVERABLE] | Unchanged
2 | [EXISTING DELIVERABLE] | [MODIFIED: DESCRIPTION]
3 | [NEW DELIVERABLE]      | Added
4 | [DELIVERABLE]          | [REMOVED]

4. Impact on fee
----------------

Item                                 | Quantity | Rate              | Amount
------------------------------------ | -------- | ----------------- | --------------------
[e.g. Landing page design and build] | [1]      | [CURRENCY] [RATE] | [CURRENCY] [AMOUNT]
[e.g. Additional revision round]     | [1]      | [CURRENCY] [RATE] | [CURRENCY] [AMOUNT]
[e.g. Removed item credit]           | [1]      | [CURRENCY] [RATE] | –[CURRENCY] [AMOUNT]
Net change                           |          |                   | [CURRENCY] [AMOUNT]

Summary                           | Amount
--------------------------------- | -------------------
Original contract total           | [CURRENCY] [AMOUNT]
Previously approved change orders | [CURRENCY] [AMOUNT]
This change order                 | [CURRENCY] [AMOUNT]
Revised contract total            | [CURRENCY] [AMOUNT]

Rates are taken from [CLAUSE / SECTION] of the original agreement unless stated otherwise. Amounts exclude [TAX], which is added where applicable.

5. Impact on timeline
---------------------

Milestone                   | Original date | Revised date
--------------------------- | ------------- | ------------
[MILESTONE]                 | [DATE]        | [DATE]
[MILESTONE]                 | [DATE]        | [DATE]
Final delivery / completion | [DATE]        | [DATE]

Total schedule impact: [NUMBER] business days [LATER / EARLIER / NO CHANGE].

6. Payment for this change
--------------------------

[CHOOSE ONE]
- [ ] Invoiced on approval, due within [NUMBER] days
- [ ] Added to the next milestone invoice
- [ ] [PERCENTAGE]% on approval, balance on delivery of the changed work
- [ ] Included in the next retainer invoice as overage

7. Terms
--------

7.1 This change order amends the original agreement only as described above. All other terms remain in force.

7.2 Work on this change begins only after both parties have approved it below.

7.3 If this change order is not approved within [NUMBER] business days, it lapses and the Contractor will continue with the original scope.

8. Approval
-----------

Contractor                      | Client
------------------------------- | -------------------------------
Signature: ____________________ | Signature: ____________________
Name: [YOUR NAME]               | Name: [CLIENT APPROVER NAME]
Date: [DATE]                    | Date: [DATE]

------------------------------------------------------------

Change log (running total for this project)
-------------------------------------------

CO #     | Date approved | Description         | Fee change          | Schedule change
-------- | ------------- | ------------------- | ------------------- | ---------------
[CO-001] | [DATE]        | [SHORT DESCRIPTION] | [CURRENCY] [AMOUNT] | [NUMBER] days
[CO-002] | [DATE]        | [SHORT DESCRIPTION] | [CURRENCY] [AMOUNT] | [NUMBER] days

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How to use this template

1. Send it within one business day of the request, while the client remembers asking.
2. Price the change with the rates in your original agreement and show the revised total.
3. Always fill in the timeline section, even if the answer is "no change."
4. Don't start the changed work until both signatures are in.
5. Update the change log so the running total is visible at every milestone.

Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.