# INVOICE

> **Disclaimer — not legal advice.** This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use

**[YOUR BUSINESS NAME]**
[LOGO — insert image here, or delete this line]
[YOUR STREET ADDRESS]
[CITY, POSTCODE / ZIP], [COUNTRY]
[YOUR EMAIL]  |  [YOUR PHONE]
[VAT / GST / EIN / TAX ID: [NUMBER]]
[COMPANY REGISTRATION NO: [NUMBER] — delete if sole trader]

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## Bill to

**[CLIENT LEGAL ENTITY NAME]** — the registered company name, not your contact's name. Accounts payable matches on the entity.
[CLIENT BILLING ADDRESS LINE 1]
[CITY, POSTCODE / ZIP], [COUNTRY]
[CLIENT VAT / TAX ID — required for cross-border B2B invoicing in many jurisdictions]

**Attention:** [CONTACT NAME], [DEPARTMENT]
**Send to:** [ACCOUNTS PAYABLE EMAIL]

---

## Invoice details

| Field | Detail |
| --- | --- |
| **Invoice number** | **[2026-07-001]** *(year-month-sequential sorts cleanly and never collides)* |
| Issue date | [DATE] |
| **Due date** | **[DATE]** — [NET 14] from issue |
| Payment terms | Net [14] days |
| Purchase order / reference | [PO NUMBER — ask for it before invoicing; many enterprise clients cannot pay without one] |
| Project | [PROJECT NAME] |
| Contract / SOW reference | [CONTRACT REF] |
| Billing period | [DATE] to [DATE] *(retainers and time-based work only)* |
| Currency | [CURRENCY] |

---

## Line items

| # | Description | Qty / hours | Unit / rate | Amount |
| --- | --- | --- | --- | --- |
| 1 | [DELIVERABLE OR SERVICE — be specific: "Brand identity — final logo suite (milestone 2 of 3)"] | [1] | [CURRENCY] [RATE] | [CURRENCY] [AMOUNT] |
| 2 | [DELIVERABLE OR SERVICE] | [QTY] | [CURRENCY] [RATE] | [CURRENCY] [AMOUNT] |
| 3 | [DELIVERABLE OR SERVICE] | [QTY] | [CURRENCY] [RATE] | [CURRENCY] [AMOUNT] |
| 4 | [APPROVED EXPENSE — e.g. stock licence, re-charged at cost] | [1] | [CURRENCY] [COST] | [CURRENCY] [COST] |
| 5 | [DEPOSIT ALREADY PAID — enter as a negative amount to credit it] | [1] | -[CURRENCY] [DEPOSIT] | -[CURRENCY] [DEPOSIT] |

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## Totals

| | |
| --- | --- |
| Subtotal | [CURRENCY] [SUBTOTAL] |
| Discount [if any] | -[CURRENCY] [DISCOUNT] |
| [VAT / GST / SALES TAX] at [20]% | [CURRENCY] [TAX AMOUNT] |
| Less deposit / previously paid | -[CURRENCY] [AMOUNT PAID] |
| **TOTAL DUE** | **[CURRENCY] [TOTAL DUE]** |
| **Due by** | **[DUE DATE]** |

*Reverse charge / zero-rated supplies: [DELETE OR STATE THE APPLICABLE WORDING FOR YOUR JURISDICTION, e.g. "VAT reverse charge applies — customer to account for VAT"].*

---

## How to pay

**Bank transfer**

| Field | Detail |
| --- | --- |
| Account name | [ACCOUNT HOLDER NAME] |
| Bank | [BANK NAME] |
| Account number | [ACCOUNT NUMBER] |
| Sort code / routing number | [SORT CODE / ROUTING NUMBER] |
| IBAN | [IBAN] |
| SWIFT / BIC | [SWIFT] |
| Reference to quote | **[INVOICE NUMBER]** |

**Card or online payment:** [PAYMENT LINK]

**Other:** [PAYPAL / WISE / STRIPE / LOCAL METHOD DETAILS]

Cross-border transfers: please send as **[OUR / SHARED]** charges so the full invoice amount arrives — bank fees deducted in transit leave the invoice short-paid and open.

---

## Payment terms and late fees

1. Payment is due **Net [14] days** from the issue date, by the due date shown above.
2. Overdue balances accrue interest at **[1.5]% per month** (equivalent to [18]% per year), calculated daily from the due date until paid in full.
3. A fixed administrative charge of **[CURRENCY] [LATE FEE]** applies to each invoice that passes **[15] business days** overdue.
4. Work on active projects may be paused, and deliverables withheld, while any undisputed invoice is overdue. Ownership of deliverables transfers only when the final invoice is paid in full.
5. Disputes must be raised in writing within **[5] business days** of the invoice date, stating the specific line item in question. Undisputed line items remain payable on the original due date.
6. Recovery, collection and legal costs incurred in pursuing overdue amounts are recharged to the client where permitted by law.

---

**Thank you — it is a pleasure working with [CLIENT SHORT NAME].**
Questions about this invoice: [YOUR EMAIL] / [YOUR PHONE]. Please quote invoice **[INVOICE NUMBER]** on any payment or query.

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### How to use this template

1. Fill the **legal entity** in the Bill to block, not your contact's name — this is the number one reason invoices bounce back from accounts payable.
2. Get the PO number *before* you invoice if the client uses them. Chasing it afterwards costs a month of cash flow.
3. Keep the late-fee section on every invoice. It is rarely enforced and it is why clients who would pay on day 35 pay on day 14.
4. Invoice small and often — deposit, milestones, balance — rather than one large invoice at the end.
5. Number invoices sequentially and never reuse a number, even for a cancelled invoice; issue a credit note instead.
6. Keep a copy of every issued invoice for your tax records for the period your jurisdiction requires.

*Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.*