# GRAPHIC DESIGN INVOICE

> **Disclaimer — not legal advice.** This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use

**[YOUR STUDIO / NAME]**
[YOUR ADDRESS], [CITY], [COUNTRY]
[YOUR EMAIL] | [PORTFOLIO URL]
Tax ID: [YOUR TAX ID]

---

## Bill to

**[CLIENT LEGAL ENTITY NAME]**
[CLIENT BILLING ADDRESS]
Attention: [CONTACT NAME] | [BILLING EMAIL]

## Invoice details

| Field | Detail |
| --- | --- |
| Invoice number | [INVOICE NUMBER] |
| Issue date | [DATE] |
| Due date | [DATE] |
| Project | [PROJECT NAME, e.g. Brand identity refresh] |
| Proposal / contract ref | [REFERENCE], approved [DATE] |
| Payment stage | [e.g. Final balance / Stage 2 of 3] |
| Currency | [CURRENCY] |

Deliverables covered: [e.g. primary logo, secondary mark, color palette, typography system, 12-page brand guidelines, social media template pack].

---

## Design fees

| # | Item | Detail | Qty | Rate | Amount |
| --- | --- | --- | --- | --- | --- |
| 1 | Discovery and moodboard | Brief review, competitor scan, [2] moodboards | 1 | [FEE] | [AMOUNT] |
| 2 | Concept development | [3] initial concepts presented [DATE] | 1 | [FEE] | [AMOUNT] |
| 3 | Revision rounds (included) | [2] rounds on chosen concept | 1 | Included | 0.00 |
| 4 | Final artwork | Master files in [AI / SVG / PDF / PNG] | 1 | [FEE] | [AMOUNT] |
| 5 | Brand guidelines | [N]-page guideline document | 1 | [FEE] | [AMOUNT] |

## Extras requested

| # | Item | Requested | Qty | Rate | Amount |
| --- | --- | --- | --- | --- | --- |
| 6 | Additional revision round 3 | [DATE], by [NAME] | 1 | [PER-ROUND FEE] | [AMOUNT] |
| 7 | Additional size / format set | [e.g. 6 extra social sizes], [DATE] | [QTY] | [RATE] | [AMOUNT] |
| 8 | Rush turnaround | [+X]% surcharge on [ITEM] as agreed [DATE] | 1 | [AMOUNT] | [AMOUNT] |

## Production

| # | Item | Detail | Qty | Rate | Amount |
| --- | --- | --- | --- | --- | --- |
| 9 | Print file preparation | Bleed, CMYK profiles, dielines for [ITEM], proof check with [PRINTER] | [HOURS] | [HOURLY RATE] | [AMOUNT] |
| 10 | Layered source files | Only if not included in fee | 1 | [FEE] | [AMOUNT] |

## Pass-through costs

| # | Item | License / holder | Qty | Cost | Amount |
| --- | --- | --- | --- | --- | --- |
| 11 | Font license: [FONT FAMILY] | [DESKTOP / WEB], licensed to [CLIENT / DESIGNER] | [SEATS] | [COST] | [AMOUNT] |
| 12 | Stock image [IMAGE ID] | [LIBRARY], [STANDARD / EXTENDED] license | [QTY] | [COST] | [AMOUNT] |
| 13 | Printing / proofs | [SUPPLIER, ITEM] | [QTY] | [COST] | [AMOUNT] |

---

## Totals

| | |
| --- | --- |
| Subtotal | [CURRENCY] [AMOUNT] |
| Discount (if any) | -[CURRENCY] [AMOUNT] |
| Tax at [TAX RATE]% | [CURRENCY] [AMOUNT] |
| Total project value | [CURRENCY] [AMOUNT] |
| Less deposit received [DATE] (invoice [DEPOSIT INVOICE NO.]) | -[CURRENCY] [AMOUNT] |
| **Balance due** | **[CURRENCY] [AMOUNT]** |

---

## Usage rights

On receipt of full payment, [CLIENT] receives [OWNERSHIP OF / AN EXCLUSIVE LICENSE TO USE] the final approved artwork as set out in [CONTRACT REFERENCE]. Unused concepts remain the property of [YOUR STUDIO]. Third-party fonts and images remain subject to their own license terms.

## Payment terms and methods

- Due by [DUE DATE]. Please quote [INVOICE NUMBER].
- Final high-resolution and source files are released on payment of this invoice.
- Late payment: [LATE PAYMENT TERMS AS AGREED IN YOUR CONTRACT].
- Bank transfer: [ACCOUNT NAME], [BANK], [ACCOUNT / IBAN], [SWIFT / ROUTING]
- Card or online: [PAYMENT LINK]

## Notes

[e.g. "Thank you for a great project. Files will be delivered via [LINK METHOD] within [1] business day of payment."]

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### How to use this template

1. Mirror the stage names and included rounds from your approved proposal.
2. Add every extra with the date and the person who requested it.
3. Name each font and stock license, its tier and the license holder.
4. Credit the deposit by invoice number so the client's books reconcile.
5. Keep the usage-rights wording identical to your contract.

*Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.*