INTERIOR DESIGN PROPOSAL ======================== Disclaimer — not legal advice. This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use Prepared for: [CLIENT NAME(S)] Project address: [PROJECT ADDRESS] Prepared by: [YOUR NAME / STUDIO NAME], [YOUR EMAIL], [YOUR PHONE] Date: [DATE] | Proposal ref: [PROPOSAL NUMBER] | Valid until: [EXPIRY DATE] 1. Project summary ------------------ [ONE OR TWO PARAGRAPHS. Example: "You have bought a [PERIOD / TYPE] home and want the ground floor to work for a family of [NUMBER]: an open kitchen and living area that feels warm rather than showroom-like, more storage, and a calm reading room. This proposal covers design through to installation for [NUMBER] rooms, coordinated with your builder, [BUILDER NAME]."] Style direction: [E.G. WARM MINIMAL, NATURAL MATERIALS, MUTED COLOR] Target completion: [DATE] Design fee: [CURRENCY] [DESIGN FEE] | Estimated furnishings budget (client): [CURRENCY] [BUDGET RANGE] 2. Rooms in scope ----------------- Room | Type of work | Approx. size | Notes -------------- | -------------------------------- | ------------ | --------------------------------------- [KITCHEN] | [FULL REDESIGN WITH NEW JOINERY] | [SIZE] | [E.G. ISLAND, APPLIANCE SPEC BY CLIENT] [LIVING ROOM] | [FURNISHING AND LIGHTING] | [SIZE] | [E.G. KEEP EXISTING FLOORING] [DINING AREA] | [FURNISHING] | [SIZE] | [READING ROOM] | [STYLING AND BUILT-IN SHELVING] | [SIZE] | [HALLWAY] | [LIGHTING AND STYLING] | [SIZE] | Rooms not listed are out of scope and can be added with a change order. 3. Design phases and deliverables --------------------------------- Phase | Deliverables | Revision rounds --------------------------- | ----------------------------------------------------------------------------------------------- | --------------- 1. Discovery and measure | Site visit, measured survey, photos, brief confirmation | – 2. Concept | Mood board per room, color and material palette, initial layout | [2] 3. Design development | Furniture layout, lighting plan, [NUMBER] 3D renders, material samples | [2] 4. Documentation | Floor plans, joinery elevations, specification schedule with item, supplier, cost and lead time | [1] 5. Procurement | Quotes, orders, tracking, delivery coordination (see section 5) | – 6. Installation and styling | Placement of furniture, art and accessories; final walkthrough | – Approval gates: each phase is approved in writing before the next starts. Changes to an approved phase are handled with a change order and billed at [CURRENCY] [HOURLY RATE] per hour. 4. Site visits and meetings --------------------------- - Included: [NUMBER] site visits, [NUMBER] design presentations and [NUMBER] supplier or showroom visits with the client. - Additional visits: [CURRENCY] [AMOUNT] per visit within [DISTANCE / AREA], plus travel beyond. 5. Procurement -------------- Model: [CHOOSE ONE] - [A. Items are purchased through the studio at trade price plus a markup of [PERCENT]%. The client sees the retail or quoted price on each invoice.] - [B. Items are purchased at trade price, and a procurement fee of [PERCENT]% of the cost of goods is charged.] - [C. The client buys items directly from the specification schedule. Sourcing time is billed at [CURRENCY] [HOURLY RATE] per hour.] Terms - Orders are placed only after the client approves the item and pays [100]% of its cost (or [PERCENT]% deposit where the supplier allows a deposit). - Custom, made-to-order and sale items are generally non-refundable once ordered. - Lead times are set by suppliers and are estimates. Delays from suppliers or carriers are outside the studio's control. - Delivery, receiving, storage and assembly costs are paid by the client. Receiving location: [CLIENT ADDRESS / RECEIVING WAREHOUSE]. - Items are inspected on delivery. Damage claims are made against the supplier or carrier under their terms. - Returns follow supplier policies, and any restocking fee is passed to the client. 6. Contractor coordination -------------------------- Responsibility | Studio | Client / contractor ---------------------------------------------- | ------------------- | -------------------------------------- Design drawings and specifications | Yes | – Attending site meetings on design questions | Up to [NUMBER] | – Hiring and paying contractors | – | Client Supervising construction and workmanship | – | Contractor Structural, electrical and plumbing compliance | – | Contractor and appointed professionals Permits and approvals | – | Client Checking installed work against design intent | Yes, on site visits | – The studio is not responsible for contractors' work, delays or compliance. 7. Timeline ----------- Phase | Duration | Target date -------------------------- | ----------------------------------- | ----------- Discovery and measure | [NUMBER] week(s) | [DATE] Concept | [NUMBER] weeks | [DATE] Design development | [NUMBER] weeks | [DATE] Documentation | [NUMBER] weeks | [DATE] Procurement and lead times | [NUMBER] weeks (supplier-dependent) | [DATE] Installation and styling | [NUMBER] days | [DATE] 8. Fees and payment ------------------- Item | Amount --------------------------------------------------- | ----------------------- Design fee, phases 1–4 | [CURRENCY] [AMOUNT] Procurement management | [PER SECTION 5] Installation and styling day(s) | [CURRENCY] [AMOUNT] Design fee total (excluding [TAX] where applicable) | [CURRENCY] [DESIGN FEE] Payment stages Payment | Trigger | Amount --------------------------- | --------------------------- | ------------------- Retainer | On acceptance | [CURRENCY] [AMOUNT] Concept approval | End of phase 2 | [CURRENCY] [AMOUNT] Design development approval | End of phase 3 | [CURRENCY] [AMOUNT] Documentation | End of phase 4 | [CURRENCY] [AMOUNT] Furnishings | Before each order is placed | Cost of items Installation | On completion | [CURRENCY] [AMOUNT] Hourly rate for additional work: [CURRENCY] [HOURLY RATE]. Expenses: printing, samples beyond [NUMBER], travel beyond [AREA]. 9. Photography and ownership ---------------------------- - Drawings and design documents remain the studio's intellectual property. The client may use them for this project only. - The studio may photograph the completed project for its portfolio, with personal items removed and the address withheld, unless the client declines in writing. 10. Acceptance -------------- Client | Designer ------------------------------- | ------------------------------- Signature: ____________________ | Signature: ____________________ Name: [CLIENT NAME] | Name: [YOUR NAME] Date: [DATE] | Business: [YOUR BUSINESS NAME] | Date: [DATE] ------------------------------------------------------------ How to use this template 1. Fill the room table after the site visit, with sizes from your measure. 2. Choose one procurement model in section 5 and delete the others. 3. Keep the contractor responsibility table. It protects you when construction goes wrong. 4. Use a change order for any room or phase change after approval. 5. Attach the [INTERIOR DESIGN CONTRACT] for liability, termination and full terms. Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.