# INVOICE (INTERNATIONAL)

> **Disclaimer — not legal advice.** This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use

**[YOUR BUSINESS NAME]**
[YOUR ADDRESS], [CITY], [POSTAL CODE], [COUNTRY]
[YOUR EMAIL] | [YOUR PHONE]
Tax ID: [YOUR TAX ID]

---

## Bill to

**[CLIENT LEGAL ENTITY NAME]**
[CLIENT ADDRESS], [CITY], [POSTAL CODE], **[COUNTRY]**
Client tax / business ID: [CLIENT TAX ID — often required on cross-border business invoices]
Attention: [CONTACT NAME] | [BILLING EMAIL]

## Invoice details

| Field | Detail |
| --- | --- |
| Invoice number | [INVOICE NUMBER] |
| Issue date | [DATE] |
| Due date | [DATE] |
| Contract ref | [REFERENCE] |
| PO / reference | [PO NUMBER] |

## Currency

| Field | Detail |
| --- | --- |
| **Invoice currency (amount due)** | **[CURRENCY CODE, e.g. EUR / USD / GBP]** |
| Reference currency (optional) | [CURRENCY CODE] |
| Reference rate | 1 [INVOICE CURRENCY] = [RATE] [REFERENCE CURRENCY] |
| Rate source and date | [SOURCE, e.g. named central bank or payment provider], [DATE] |

The amount due is the total in the invoice currency. Any reference conversion is for information only.

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## Line items (in [INVOICE CURRENCY])

| # | Description | Qty | Unit | Rate | Amount |
| --- | --- | --- | --- | --- | --- |
| 1 | [SERVICE] | [QTY] | [HOURS / DAYS / ITEMS] | [RATE] | [AMOUNT] |
| 2 | [SERVICE] | [QTY] | [UNIT] | [RATE] | [AMOUNT] |
| 3 | [SERVICE] | [QTY] | [UNIT] | [RATE] | [AMOUNT] |
| 4 | [EXPENSE — converted to invoice currency at [RATE] on [DATE]] | 1 | — | [AMOUNT] | [AMOUNT] |

## Totals

| | [INVOICE CURRENCY] | Reference only: [REFERENCE CURRENCY] |
| --- | --- | --- |
| Subtotal | [AMOUNT] | [AMOUNT] |
| Discount (if any) | -[AMOUNT] | -[AMOUNT] |
| Tax at [TAX RATE]% (or 0% — see wording below) | [AMOUNT] | [AMOUNT] |
| **Total due** | **[AMOUNT]** | [AMOUNT] |

## Cross-border tax wording

[INSERT THE WORDING YOUR ACCOUNTANT CONFIRMS FOR THIS CLIENT'S COUNTRY AND STATUS — e.g. a reverse-charge or out-of-scope statement — or delete this section if tax is charged as normal.]

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## How to pay (international)

**Bank transfer**

| Field | Detail |
| --- | --- |
| Account holder | [ACCOUNT NAME] |
| Bank name and address | [BANK NAME], [BANK ADDRESS], [COUNTRY] |
| IBAN / account number | [IBAN OR ACCOUNT NUMBER] |
| SWIFT / BIC | [SWIFT CODE] |
| Routing / sort code (if applicable) | [CODE] |
| Intermediary bank (if required) | [BANK NAME, SWIFT] |
| Account currency | [CURRENCY — should match the invoice currency] |
| Payment reference | [INVOICE NUMBER] |

**Other options:** card or PayPal via [PAYMENT LINK]; [MONEY TRANSFER SERVICE DETAILS].

## Fees and shortfalls

1. Please send the payment with **all transfer fees paid by the sender** (often labeled "OUR" in bank transfer forms), so the full invoice amount arrives.
2. The invoice is settled when [AMOUNT] [INVOICE CURRENCY] is received in full. Shortfalls caused by transfer fees or currency conversion [WILL BE ADDED TO THE NEXT INVOICE / ARE PAYABLE WITHIN [7] DAYS].
3. Late payment: [LATE PAYMENT TERMS AS AGREED IN YOUR CONTRACT].

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### How to use this template

1. Agree the invoice currency in the contract and keep it consistent across invoices.
2. Price every line in the invoice currency; convert expenses and say at what rate.
3. Show a reference conversion only with a named source and date.
4. Ask your accountant once for the cross-border tax wording for each client country, then reuse it.
5. Record the amount actually received and handle shortfalls by the rule stated.

*Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.*