INVOICE (INTERNATIONAL) ======================= Disclaimer — not legal advice. This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use [YOUR BUSINESS NAME] [YOUR ADDRESS], [CITY], [POSTAL CODE], [COUNTRY] [YOUR EMAIL] | [YOUR PHONE] Tax ID: [YOUR TAX ID] ------------------------------------------------------------ Bill to ------- [CLIENT LEGAL ENTITY NAME] [CLIENT ADDRESS], [CITY], [POSTAL CODE], [COUNTRY] Client tax / business ID: [CLIENT TAX ID — often required on cross-border business invoices] Attention: [CONTACT NAME] | [BILLING EMAIL] Invoice details --------------- Field | Detail -------------- | ---------------- Invoice number | [INVOICE NUMBER] Issue date | [DATE] Due date | [DATE] Contract ref | [REFERENCE] PO / reference | [PO NUMBER] Currency -------- Field | Detail ----------------------------- | ------------------------------------------------------------- Invoice currency (amount due) | [CURRENCY CODE, e.g. EUR / USD / GBP] Reference currency (optional) | [CURRENCY CODE] Reference rate | 1 [INVOICE CURRENCY] = [RATE] [REFERENCE CURRENCY] Rate source and date | [SOURCE, e.g. named central bank or payment provider], [DATE] The amount due is the total in the invoice currency. Any reference conversion is for information only. ------------------------------------------------------------ Line items (in [INVOICE CURRENCY]) ---------------------------------- # | Description | Qty | Unit | Rate | Amount - | ------------------------------------------------------------- | ----- | ---------------------- | -------- | -------- 1 | [SERVICE] | [QTY] | [HOURS / DAYS / ITEMS] | [RATE] | [AMOUNT] 2 | [SERVICE] | [QTY] | [UNIT] | [RATE] | [AMOUNT] 3 | [SERVICE] | [QTY] | [UNIT] | [RATE] | [AMOUNT] 4 | [EXPENSE — converted to invoice currency at [RATE] on [DATE]] | 1 | — | [AMOUNT] | [AMOUNT] Totals ------ | [INVOICE CURRENCY] | Reference only: [REFERENCE CURRENCY] ---------------------------------------------- | ------------------ | ------------------------------------ Subtotal | [AMOUNT] | [AMOUNT] Discount (if any) | -[AMOUNT] | -[AMOUNT] Tax at [TAX RATE]% (or 0% — see wording below) | [AMOUNT] | [AMOUNT] Total due | [AMOUNT] | [AMOUNT] Cross-border tax wording ------------------------ [INSERT THE WORDING YOUR ACCOUNTANT CONFIRMS FOR THIS CLIENT'S COUNTRY AND STATUS — e.g. a reverse-charge or out-of-scope statement — or delete this section if tax is charged as normal.] ------------------------------------------------------------ How to pay (international) -------------------------- Bank transfer Field | Detail ----------------------------------- | ---------------------------------------------- Account holder | [ACCOUNT NAME] Bank name and address | [BANK NAME], [BANK ADDRESS], [COUNTRY] IBAN / account number | [IBAN OR ACCOUNT NUMBER] SWIFT / BIC | [SWIFT CODE] Routing / sort code (if applicable) | [CODE] Intermediary bank (if required) | [BANK NAME, SWIFT] Account currency | [CURRENCY — should match the invoice currency] Payment reference | [INVOICE NUMBER] Other options: card or PayPal via [PAYMENT LINK]; [MONEY TRANSFER SERVICE DETAILS]. Fees and shortfalls ------------------- 1. Please send the payment with all transfer fees paid by the sender (often labeled "OUR" in bank transfer forms), so the full invoice amount arrives. 2. The invoice is settled when [AMOUNT] [INVOICE CURRENCY] is received in full. Shortfalls caused by transfer fees or currency conversion [WILL BE ADDED TO THE NEXT INVOICE / ARE PAYABLE WITHIN [7] DAYS]. 3. Late payment: [LATE PAYMENT TERMS AS AGREED IN YOUR CONTRACT]. ------------------------------------------------------------ How to use this template 1. Agree the invoice currency in the contract and keep it consistent across invoices. 2. Price every line in the invoice currency; convert expenses and say at what rate. 3. Show a reference conversion only with a named source and date. 4. Ask your accountant once for the cross-border tax wording for each client country, then reuse it. 5. Record the amount actually received and handle shortfalls by the rule stated. Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.