PAYMENT RECEIPT
===============

Disclaimer — not legal advice. This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use

[YOUR BUSINESS NAME]
[YOUR ADDRESS], [CITY], [COUNTRY]
[YOUR EMAIL] | [YOUR PHONE]
Tax ID: [YOUR TAX ID]

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Receipt details
---------------

Field          | Detail
-------------- | --------------------------------
Receipt number | [R-YYYY-001]
Date issued    | [DATE]
Status         | [PAID IN FULL / PARTIAL PAYMENT]

Received from
-------------

[CLIENT LEGAL ENTITY NAME]
[CLIENT BILLING ADDRESS]
Contact: [NAME] | [EMAIL]

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Payment received
----------------

Field                         | Detail
----------------------------- | ------------------------------------------------------
Date received                 | [DATE]
Amount received               | [CURRENCY] [AMOUNT]
Payment method                | [BANK TRANSFER / CARD / PAYPAL / CHECK / CASH]
Transaction / check reference | [REFERENCE]
Paid by                       | [NAME OR ACCOUNT HOLDER, if different from the client]

If the amount received differs from the amount sent because of bank or transfer fees: amount sent [CURRENCY] [AMOUNT], amount received [CURRENCY] [AMOUNT], shortfall [CURRENCY] [AMOUNT] — [CARRIED AS BALANCE / WRITTEN OFF].

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Applied to
----------

Invoice no.      | Invoice date | Description                      | Invoice total | Applied from this payment
---------------- | ------------ | -------------------------------- | ------------- | -------------------------
[INVOICE NUMBER] | [DATE]       | [e.g. Deposit, Website redesign] | [AMOUNT]      | [AMOUNT]
[INVOICE NUMBER] | [DATE]       | [e.g. Milestone 2]               | [AMOUNT]      | [AMOUNT]
                 |              |                                  | Total applied | [AMOUNT]

Balance status
--------------

Invoice no.      | Invoice total | Paid before this receipt | This payment | Remaining balance
---------------- | ------------- | ------------------------ | ------------ | -------------------------------
[INVOICE NUMBER] | [AMOUNT]      | [AMOUNT]                 | [AMOUNT]     | [AMOUNT — 0.00 if paid in full]
[INVOICE NUMBER] | [AMOUNT]      | [AMOUNT]                 | [AMOUNT]     | [AMOUNT]

[If partial:] The remaining balance of [CURRENCY] [AMOUNT] is due by [DATE] per invoice [INVOICE NUMBER].

Tax portion
-----------

Of the amount received, [CURRENCY] [AMOUNT] is tax at [TAX RATE]%, as shown on invoice [INVOICE NUMBER]. [Delete if the invoice carried no tax.]

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Acknowledgment
--------------

Received with thanks by:

Name: [YOUR NAME]
Title: [TITLE]
Signature: ____________________
Date: [DATE]

Questions about this receipt: [YOUR EMAIL]. Please quote receipt [RECEIPT NUMBER].

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How to use this template

1. Number receipts in their own series and always reference the invoice number.
2. Record the amount actually received, not the amount the client says they sent.
3. For partial payments, fill the balance table so both sides agree on what remains.
4. Never edit an issued receipt; record refunds with a credit note.

Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.