PHOTOGRAPHY INVOICE =================== Disclaimer — not legal advice. This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use [YOUR STUDIO / NAME] [YOUR ADDRESS], [CITY], [COUNTRY] [YOUR EMAIL] | [PORTFOLIO URL] Tax ID: [YOUR TAX ID] ------------------------------------------------------------ Bill to ------- [CLIENT LEGAL ENTITY NAME] [CLIENT BILLING ADDRESS] Attention: [CONTACT NAME] | [BILLING EMAIL] Shoot and invoice details ------------------------- Field | Detail -------------- | --------------------------------------- Invoice number | [INVOICE NUMBER] Issue date | [DATE] Due date | [DATE] Job reference | [JOB NAME / PO NUMBER] Shoot date(s) | [DATE] Location | [STUDIO / LOCATION ADDRESS] Shot list ref | [SHOT LIST VERSION, DATE] Proof gallery | [GALLERY LINK], selects received [DATE] Currency | [CURRENCY] ------------------------------------------------------------ Creative fees ------------- # | Item | Detail | Qty | Rate | Amount - | ----------------- | --------------------------------------------------- | ------- | ------ | -------- 1 | Pre-production | Shot list, location scout, call sheet | [HOURS] | [RATE] | [AMOUNT] 2 | Session / day fee | [FULL DAY / HALF DAY / SESSION], [N] hours booked | 1 | [FEE] | [AMOUNT] 3 | Overtime | [N] hours beyond booking, approved on set by [NAME] | [HOURS] | [RATE] | [AMOUNT] Images and post-production -------------------------- # | Item | Detail | Qty | Rate | Amount - | ------------------------ | --------------------------------------------------------- | ----- | ----------- | -------- 4 | Edited images (included) | Color and exposure correction | [20] | Included | 0.00 5 | Additional edited images | Selects beyond the included count | [12] | [PER IMAGE] | [AMOUNT] 6 | Advanced retouching | [SKIN / COMPOSITE / BACKGROUND REMOVAL / PRODUCT CLEANUP] | [QTY] | [PER IMAGE] | [AMOUNT] 7 | Rush delivery | Final files within [48] hours | 1 | [FEE] | [AMOUNT] Usage license ------------- # | Item | Terms | Amount - | ------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | -------- 8 | Usage license | Media: [WEB / SOCIAL / PRINT / OUT-OF-HOME / BROADCAST]. Territory: [TERRITORY]. Term: [N] [MONTHS / YEARS] from [DATE]. Exclusivity: [EXCLUSIVE / NON-EXCLUSIVE]. Images: [ALL DELIVERED / IMAGE NUMBERS]. | [AMOUNT] Any use beyond these terms requires a license extension, quoted separately. Production costs ---------------- # | Item | Detail | Qty | Rate | Amount -- | ----------------------------- | -------------- | -------------- | ---------- | -------- 9 | Photo assistant | [NAME OR ROLE] | [DAYS] | [DAY RATE] | [AMOUNT] 10 | Second shooter / digital tech | [ROLE] | [DAYS] | [DAY RATE] | [AMOUNT] 11 | Hair and makeup / stylist | [NAME OR ROLE] | [DAYS] | [DAY RATE] | [AMOUNT] 12 | Studio or location fee | [VENUE] | [HOURS / DAYS] | [COST] | [AMOUNT] 13 | Props / equipment rental | [ITEMS] | 1 | [COST] | [AMOUNT] Travel ------ # | Item | Detail | Amount -- | ----------------------- | ------------------------------------ | -------- 14 | Travel fee | Beyond [N] [KM / MILES] radius | [AMOUNT] 15 | Mileage | [DISTANCE] at [RATE] per [KM / MILE] | [AMOUNT] 16 | Tickets / accommodation | At cost, receipts available | [AMOUNT] ------------------------------------------------------------ Totals ------ | ------------------------------------ | -------------------- Subtotal | [CURRENCY] [AMOUNT] Tax at [TAX RATE]% | [CURRENCY] [AMOUNT] Total | [CURRENCY] [AMOUNT] Less booking deposit received [DATE] | -[CURRENCY] [AMOUNT] Balance due | [CURRENCY] [AMOUNT] ------------------------------------------------------------ Delivery and payment terms -------------------------- 1. High-resolution files are delivered via [DELIVERY METHOD] within [N] business days of payment of this invoice. 2. The usage license above takes effect on payment in full. Copyright remains with [PHOTOGRAPHER] unless otherwise agreed in writing. 3. Payment due by [DUE DATE]. Quote [INVOICE NUMBER]. 4. Late payment: [LATE PAYMENT TERMS AS AGREED IN YOUR CONTRACT]. How to pay ---------- - Bank transfer: [ACCOUNT NAME], [BANK], [ACCOUNT / IBAN], [SWIFT / ROUTING] - Card or online: [PAYMENT LINK] Notes ----- [e.g. "Model releases for all identifiable people are on file under reference [REF]."] ------------------------------------------------------------ How to use this template 1. Invoice after the client has chosen selects, so the image count is final. 2. Write the license terms in plain words: media, territory, term, exclusivity. 3. List every crew member and rental, even if the client booked them through you. 4. Keep high-resolution delivery tied to payment of the balance. Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.