PHOTOGRAPHY SHOT LIST ===================== Disclaimer — not legal advice. This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use Client: [CLIENT NAME] | Photographer: [YOUR NAME / STUDIO] | Version: [v1, DATE] Shoot date: [DATE] | Call time: [TIME] | Wrap time: [TIME] Location: [ADDRESS] | On-site contact: [NAME], [PHONE] Image approver on the day: [NAME] 1. Purpose of the images ------------------------ What the images are for: [e.g. new website, spring catalog, LinkedIn headshots, press kit] Main channels: [ ] Website [ ] Social [ ] Print [ ] Advertising [ ] Packaging [ ] Internal Look and feel: [e.g. natural light, warm tones, candid] — references: [LINKS / MOOD BOARD] 2. Schedule ----------- Time | Setup | Location / area | Shots | Notes ------- | -------------------------------- | --------------- | ----- | ---------------------------------- [08:00] | Arrival, load-in, lighting setup | [AREA] | — | Parking at [LOCATION] [08:45] | Setup A: [e.g. product on white] | [AREA] | 1-8 | Test frames first [10:15] | Setup B: [e.g. team at work] | [AREA] | 9-14 | Staff arrive [10:00] [11:45] | Break | — | — | [N] minutes [12:30] | Setup C: [e.g. outdoor exterior] | [AREA] | 15-18 | Depends on weather; backup: [PLAN] [14:00] | Setup D: [e.g. headshots] | [AREA] | 19-30 | [N] minutes per person [16:00] | Buffer / nice-to-have shots | | | [16:45] | Wrap and load-out | | | 3. Shot table ------------- Priority: M = must-have, S = should-have, N = nice-to-have. # | Setup | Subject | Framing | Orientation | Text space | Use | People? | Priority | Done --- | ------- | --------------------------- | -------------------------------- | --------------------- | ----------- | ------------------- | ---------- | ----------- | ---- 1 | A | [PRODUCT, COLOR] front | Full product, centered | Horizontal + vertical | None | Shop listing | No | M | [ ] 2 | A | [PRODUCT] detail | Close-up of [FEATURE] | Square | None | Shop gallery | No | M | [ ] 3 | A | [PRODUCT] group shot | All variants | Horizontal | Left third | Homepage banner | No | S | [ ] 9 | B | [TEAM] at desks | Wide, candid | Horizontal | Right third | About page hero | Yes | M | [ ] 10 | B | [PERSON] with client | Medium | Vertical | Top | Social story | Yes | S | [ ] 15 | C | Building exterior with sign | Wide | Horizontal | Sky area | Contact page | No | M | [ ] 19 | D | Headshot: [NAME] | Head and shoulders, [BACKGROUND] | Vertical | None | Team page, LinkedIn | Yes | M | [ ] [#] | [SETUP] | [SUBJECT] | [FRAMING] | [ORIENTATION] | [WHERE] | [USE] | [YES / NO] | [M / S / N] | [ ] 4. People on set ---------------- Name | Role | Arrival | Appears in shots | Notes ------ | ------------------------- | ------- | ---------------- | --------------------------- [NAME] | Photographer | [TIME] | — | [NAME] | Assistant / lighting | [TIME] | — | [NAME] | Stylist / hair and makeup | [TIME] | — | [NAME] | Client staff | [TIME] | [SHOT NUMBERS] | [e.g. prefers left profile] [NAME] | Client approver | [TIME] | — | Available until [TIME] 5. Props, products and wardrobe ------------------------------- Item | Quantity | Shots | Brought by | Confirmed -------------------------------------------------------- | -------- | ----- | ------------ | --------- [PRODUCT SAMPLES, ALL COLORS] | [N] | 1-3 | [CLIENT] | [ ] [PROPS, e.g. plants, cups, laptops with screens cleared] | [N] | 9-10 | [WHO] | [ ] [BACKDROP / SURFACES] | [N] | 1-8 | Photographer | [ ] Wardrobe guidance: [e.g. solid colors, no large logos, avoid white and fine stripes; bring two options]. Screens and documents in shot: cleared of personal or confidential information. 6. Location notes ----------------- - Power: [OUTLETS AVAILABLE / GENERATOR NEEDED] - Access and permissions: [BUILDING ACCESS, SECURITY SIGN-IN, PERMIT IF PUBLIC SPACE] - Areas off limits: [AREAS] - Light: [e.g. south-facing windows, best before noon] - Weather backup for outdoor shots: [INDOOR ALTERNATIVE / RESCHEDULE DATE] 7. Releases ----------- Shot(s) | Person or property | Release type | Collected by | Signed ------- | -------------------- | ---------------- | ----------------------- | ------ [9-14] | [STAFF NAMES] | Model release | [PHOTOGRAPHER / CLIENT] | [ ] [15] | [BUILDING / ARTWORK] | Property release | [WHO] | [ ] 8. Delivery specs ----------------- Item | Detail ----------------------- | --------------------------------------------------------- Number of edited images | [N], selected by [CLIENT / PHOTOGRAPHER] Proofing | Online gallery of [N] proofs within [N] business days Final formats | [JPG high-res, JPG web-optimized, TIFF on request] Sizes | [e.g. long edge 4000 px; web 2000 px] Retouching level | [Basic color and exposure / skin retouching / composites] Turnaround | [N] business days after selection Extra images | [CURRENCY] [AMOUNT] each Shot list approved by: ____________________ Name: [CLIENT APPROVER] Date: [DATE] ------------------------------------------------------------ How to use this template 1. Ask the client for a draft list of needed images and their use, then group them into setups. 2. Mark every shot M, S or N with the client before the day. 3. Print the shot table, tick shots as you go and check must-haves at each break. 4. Send releases and the call sheet with the final list, two to three days before the shoot. Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.