WEEKLY TIMESHEET ================ Disclaimer — not legal advice. This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use Field | Detail ------------------- | --------------------------------- Name | [YOUR NAME / BUSINESS NAME] Client | [CLIENT NAME] Project(s) | [PROJECT NAME / CODE] Week starting | [MONDAY DATE] Week ending | [SUNDAY DATE] Hourly rate | [CURRENCY] [RATE] Time increment | [15 / 6] minutes Agreement reference | [CONTRACT / RETAINER / PO NUMBER] ------------------------------------------------------------ Billing rules for this client ----------------------------- Agree these once with the client and keep them at the top of every sheet, so individual entries don't need debating. Activity | Billable? ------------------------------------ | ----------------------------------------------- Work on agreed deliverables | Yes Scheduled client calls and meetings | [YES / NO] Email and chat with the client | [YES / NO / ONLY OVER [NUMBER] MINUTES PER DAY] Travel time | [YES / NO / AT [PERCENTAGE]% OF RATE] Revisions within the included rounds | Yes Revisions beyond included rounds | [YES, APPROVED IN WRITING] Fixing the Contractor's own errors | No Minimum charge per entry | [NUMBER] minutes ------------------------------------------------------------ 1. Time entries --------------- Record each block of work. Put the hours in either the Billable or the Non-billable column, not both. Date | Project | Task | Description of work | Start | End | Billable hrs | Non-billable hrs ---------- | --------- | ------ | ------------------------------------------- | ------- | ------- | ------------ | ---------------- [MON DATE] | [PROJECT] | [TASK] | [e.g. Homepage hero layout, two variations] | [09:00] | [11:30] | [2.50] | [MON DATE] | [PROJECT] | [TASK] | [e.g. Weekly client call] | [14:00] | [14:30] | [0.50] | [MON DATE] | Internal | Admin | [e.g. Invoicing and email] | [16:00] | [16:45] | | [0.75] [TUE DATE] | [PROJECT] | [TASK] | [DESCRIPTION] | [START] | [END] | [HOURS] | [TUE DATE] | [PROJECT] | [TASK] | [DESCRIPTION] | [START] | [END] | | [HOURS] [WED DATE] | [PROJECT] | [TASK] | [DESCRIPTION] | [START] | [END] | [HOURS] | [WED DATE] | [PROJECT] | [TASK] | [DESCRIPTION] | [START] | [END] | | [HOURS] [THU DATE] | [PROJECT] | [TASK] | [DESCRIPTION] | [START] | [END] | [HOURS] | [THU DATE] | [PROJECT] | [TASK] | [DESCRIPTION] | [START] | [END] | | [HOURS] [FRI DATE] | [PROJECT] | [TASK] | [DESCRIPTION] | [START] | [END] | [HOURS] | [FRI DATE] | [PROJECT] | [TASK] | [DESCRIPTION] | [START] | [END] | | [HOURS] [SAT DATE] | [PROJECT] | [TASK] | [DESCRIPTION] | [START] | [END] | [HOURS] | [SUN DATE] | [PROJECT] | [TASK] | [DESCRIPTION] | [START] | [END] | [HOURS] | 2. Daily summary ---------------- Day | Billable hrs | Non-billable hrs | Total hrs ---------- | ------------ | ---------------- | --------- Monday | [HOURS] | [HOURS] | [HOURS] Tuesday | [HOURS] | [HOURS] | [HOURS] Wednesday | [HOURS] | [HOURS] | [HOURS] Thursday | [HOURS] | [HOURS] | [HOURS] Friday | [HOURS] | [HOURS] | [HOURS] Saturday | [HOURS] | [HOURS] | [HOURS] Sunday | [HOURS] | [HOURS] | [HOURS] Week total | [HOURS] | [HOURS] | [HOURS] 3. Weekly summary ----------------- Measure | Value --------------------------------------------------- | ------------------- Total billable hours | [HOURS] Total non-billable hours | [HOURS] Billable percentage (billable ÷ total) | [PERCENTAGE]% Hourly rate | [CURRENCY] [RATE] Billable amount (billable hours × rate) | [CURRENCY] [AMOUNT] Retainer hours remaining this month (if applicable) | [HOURS] 4. Non-billable breakdown (for your own records) ------------------------------------------------ Category | Hours ------------------------------------ | ------- Admin, invoicing and bookkeeping | [HOURS] Sales, proposals and discovery calls | [HOURS] Learning and tools | [HOURS] Internal meetings | [HOURS] Rework of own errors | [HOURS] Time over fixed-fee estimate | [HOURS] Other: [CATEGORY] | [HOURS] 5. Notes -------- [ANY NOTES FOR THE CLIENT, e.g. "Thursday includes 1.5 hours outside the agreed scope, approved by [NAME] by email on [DATE]."] ------------------------------------------------------------ 6. Approval ----------- I confirm that the billable hours above are accurate and approved for invoicing. Submitted by (Contractor) | Approved by (Client) ------------------------------- | ------------------------------- Signature: ____________________ | Signature: ____________________ Name: [YOUR NAME] | Name: [CLIENT APPROVER NAME] Date: [DATE] | Date: [DATE] ------------------------------------------------------------ How to use this template 1. Fill in the entries at the end of each day, not from memory at the end of the week. 2. Put each block of time in one column only, billable or non-billable, using the rules in your contract. 3. Write descriptions specific enough to answer a client's "what was this?" without a call. 4. Send sections 1 to 3, 5 and 6 to the client for approval; keep section 4 for yourself. 5. Attach the approved timesheet to your invoice for the same period. Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.