VIDEO PRODUCTION STATEMENT OF WORK ================================== Disclaimer — not legal advice. This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use SOW reference: [SOW-NUMBER] | Date: [DATE] Production company / videographer: [YOUR BUSINESS NAME] ("Producer") | Client: [CLIENT LEGAL NAME] ("Client") Governing agreement: [VIDEOGRAPHY CONTRACT / MSA AND DATE] Client approver: [NAME], [TITLE] — gives consolidated feedback at each review stage. Linked creative brief: [VIDEO BRIEF NAME / DATE] 1. Project summary ------------------ Video purpose: [e.g. a brand film for the homepage and paid social to explain [PRODUCT] to [AUDIENCE]] Primary channel(s): [WEBSITE / PAID SOCIAL / EVENT SCREEN / BROADCAST / INTERNAL] Delivery deadline: [DATE], ahead of [LAUNCH / EVENT] 2. Deliverables and technical specs ----------------------------------- # | Deliverable | Runtime | Aspect ratio | Resolution | Captions | Format - | ----------------- | ----------------- | ------------ | --------------------------- | ------------------------------------------ | -------------------- 1 | Hero film | [90] sec | 16:9 | [3840 x 2160 / 1920 x 1080] | Burned-in [ ] / Sidecar [ ] in [LANGUAGES] | [MP4 H.264 / ProRes] 2 | Social cutdowns | [15-30] sec x [N] | 9:16 | 1080 x 1920 | Burned-in, [LANGUAGES] | MP4 3 | Square edit | [30] sec | 1:1 | 1080 x 1080 | Burned-in | MP4 4 | Stills from shoot | [N] frames | [RATIO] | [RES] | — | JPG 5 | [DELIVERABLE] | [RUNTIME] | [RATIO] | [RES] | [CAPTIONS] | [FORMAT] 3. Pre-production ----------------- Item | Owner | Client approval needed | Due --------------------------------- | ------------------- | ---------------------- | --------------------- Creative treatment | Producer | Yes | [DATE] Script ([N] drafts included) | [PRODUCER / CLIENT] | Yes | [DATE] Storyboard or shot list | Producer | Yes | [DATE] Casting / talent selection | [PRODUCER / CLIENT] | Yes | [DATE] Location scouting ([N] locations) | Producer | Yes | [DATE] Permits and location bookings | [PRODUCER / CLIENT] | — | [DATE] Call sheet | Producer | — | [2] days before shoot Script changes after approval that add scenes, locations or talent are change requests. 4. Production ------------- Item | Detail ------------- | ------------------------------------------------------------------------------------------- Shoot days | [N] day(s) on [DATES] Day length | [10] hours including setup, meal break and wrap, starting [TIME] Overtime | [CURRENCY] [RATE] per crew member per hour beyond the day length Crew | [Director/DP, camera operator, sound recordist, gaffer, producer, makeup] Equipment | [CAMERA PACKAGE, LENSES, LIGHTING, AUDIO, DRONE (operator licensed where required)] Locations | [LOCATION 1], [LOCATION 2] — maximum [N] company moves per day Travel | [Within [N] km / miles included; beyond that travel time at [X]% of day rate plus expenses] Client on set | [NAME] attends to approve takes and is available for decisions 5. Talent and releases ---------------------- 5.1 On-camera people are supplied by [ ] Producer (casting fee [CURRENCY] [AMOUNT]) [ ] Client (employees or customers). 5.2 Talent fees, usage buyouts and agency fees: [INCLUDED / RE-CHARGED AT COST]. Usage covered: [MEDIA], [TERRITORY], [TERM]. 5.3 The Producer collects a signed appearance release from each identifiable person on the day. The Client tells the Producer in advance about anyone who must not be filmed. 5.4 Location releases are collected by [PRODUCER / CLIENT] before filming. 6. Post-production and review rounds ------------------------------------ Stage | What the Client sees | Feedback rounds | Client turnaround ------------ | ---------------------------------------------------- | ------------------------- | ----------------- Rough cut | Story and structure, temp music and graphics | [1] consolidated round | [3] business days Fine cut | Final takes and timing, draft graphics, chosen music | [1] consolidated round | [3] business days Picture lock | Approved edit; no further editorial changes | Written approval | [2] business days Finishing | Color grade, sound mix, final graphics, captions | Technical check only | [2] business days Versions | Cutdowns and aspect ratios from the locked edit | [1] round per version set | [3] business days 6.1 Changes after picture lock, new shots, reshoots or a restructured story are change requests. 6.2 Late feedback moves the delivery date by the same number of business days. 7. Music, stock and graphics licensing -------------------------------------- Asset | Source | License scope | Cost -------------------------- | -------------------- | ------------------------------------------------------- | ---------------------------- Music track(s) | [LIBRARY / COMPOSER] | [Organic web and social / paid ads / broadcast], [TERM] | [INCLUDED / CURRENCY AMOUNT] Stock footage | [LIBRARY] | [SCOPE] | [COST] Fonts and motion templates | [SOURCE] | [SCOPE] | [COST] Use beyond the listed scope needs an upgraded license, quoted on request. 8. Footage ownership and archive -------------------------------- 8.1 Final deliverables transfer to the Client on payment in full, as set out in the governing agreement. 8.2 Raw footage: [ ] Kept by Producer, available for [CURRENCY] [AMOUNT] [ ] Delivered to the Client on a drive supplied by the Client [ ] Included in the fee. 8.3 Project files: [ ] Not delivered [ ] Delivered for [CURRENCY] [AMOUNT]. 8.4 Archive: the Producer keeps raw footage and project files for [12] months after delivery, then may delete them. 8.5 The Producer may use the final video and behind-the-scenes stills in its portfolio [after public release / not at all]. 9. Fees, cancellation and changes --------------------------------- Phase | Fee | Invoice trigger | Due --------------------------------- | ----------------------------- | ----------------------- | --------------------- Deposit / pre-production | [CURRENCY] [AMOUNT] ([X]%) | SOW signed | Before crew is booked Production | [CURRENCY] [AMOUNT] | Shoot completed | Net [N] Post-production | [CURRENCY] [AMOUNT] | Delivery of final files | Net [N] Expenses (permits, travel, props) | At cost | With final invoice | Net [N] Total | [CURRENCY] [TOTAL] + expenses | | Cancellation and reschedule: more than [10] business days before the shoot: free reschedule; [3-10] business days: [50]% of production fee; under [3] business days or on the day: [100]% of production fee plus non-refundable costs. Weather days: if outdoor filming is unsafe or unusable, the parties agree a new date; crew costs already committed are [SHARED / PAID BY CLIENT]. # | Date | Change | Fee impact | Date impact | Approved by - | ------ | ------------- | ------------------- | ----------- | ----------- 1 | [DATE] | [DESCRIPTION] | [CURRENCY] [AMOUNT] | [+N days] | [NAME] 10. Acceptance -------------- Producer | Client ------------------------------- | ------------------------------- Signature: ____________________ | Signature: ____________________ Name: [NAME] | Name: [NAME], [TITLE] Date: [DATE] | Date: [DATE] ------------------------------------------------------------ How to use this template 1. Fill section 2 first; every aspect ratio and caption language is its own line. 2. Confirm the music license scope in section 7 against the channels in section 1. 3. Send the call sheet and release forms with the final pre-production approval. 4. Write "picture lock" in the subject line of the approval email so the date is unambiguous. Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.