VIDEOGRAPHY CONTRACT ==================== Disclaimer — not legal advice. This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use This Videography Contract ("Agreement") is made on [EFFECTIVE DATE] between: Videographer: [YOUR NAME / PRODUCTION COMPANY], of [YOUR ADDRESS], email [YOUR EMAIL] (the "Videographer") Client: [CLIENT LEGAL NAME], of [CLIENT ADDRESS], email [CLIENT EMAIL] (the "Client") Project: [PROJECT NAME — e.g. brand film and social cutdowns for [PRODUCT]] ------------------------------------------------------------ 1. Production schedule ---------------------- Shoot day | Date | Call time | Wrap time | Location --------- | ------ | --------- | --------- | --------- Day 1 | [DATE] | [TIME] | [TIME] | [ADDRESS] Day 2 | [DATE] | [TIME] | [TIME] | [ADDRESS] 1.1 A shoot day is [10] hours including setup, breaks, and pack-down. Time beyond that is overtime at [CURRENCY] [RATE] per [HOUR / HALF DAY], approved on set by [CLIENT CONTACT]. 1.2 Weather. For outdoor shoots, the Parties will decide by [TIME] the day before whether to proceed. A weather postponement moves to the backup date [BACKUP DATE] without a cancellation fee. Crew and rental costs already committed are charged at cost. 2. Crew and equipment --------------------- Role | Name / count | Days -------------------------- | --------------------- | -------- Director / camera operator | [NAME] | [NUMBER] Second camera | [NAME / NOT INCLUDED] | [NUMBER] Sound recordist | [NAME / NOT INCLUDED] | [NUMBER] Gaffer / lighting | [NAME / NOT INCLUDED] | [NUMBER] 2.1 Included equipment: [CAMERA PACKAGE, LENSES, LIGHTING KIT, AUDIO KIT, DRONE — LIST]. 2.2 Specialist equipment (cranes, gimbals beyond standard kit, additional drones) is rented at cost plus [PERCENTAGE]% handling, with prior approval. 2.3 Drone filming is subject to local aviation rules, location permission, and weather. If drone filming is not permitted on the day, the Videographer will substitute ground shots. 3. Deliverables --------------- # | Deliverable | Length | Aspect ratio | Captions | Due - | --------------------- | -------- | ------------ | ----------------- | ------ 1 | [HERO FILM] | [90 SEC] | 16:9 | [BURNED-IN / SRT] | [DATE] 2 | [SOCIAL CUTDOWNS × 3] | [30 SEC] | 9:16 | [BURNED-IN] | [DATE] 3 | [BUMPER] | [15 SEC] | 1:1 | [NONE] | [DATE] 3.1 Delivery format: [H.264 MP4 / ProRes], [RESOLUTION], [FRAME RATE], stereo audio, via [DOWNLOAD LINK]. 3.2 Translations, additional languages, extra versions, and additional aspect ratios are outside scope and quoted separately. 4. Pre-production and client responsibilities --------------------------------------------- 4.1 The Client will provide by [DATE]: approved script or interview questions, brand assets (logos, fonts, colors), product samples, and a named approver: [APPROVER NAME]. 4.2 The Client is responsible for location access and any permits for locations it chooses, and for securing talent and staff who appear on camera, including signed releases. 4.3 Delays in providing these items move the delivery dates by the length of the delay. 5. Music, stock footage, and talent ----------------------------------- 5.1 Music will be sourced from [LIBRARY NAME / COMPOSER] under a [WEB AND ORGANIC SOCIAL / PAID ADVERTISING / BROADCAST] license. License fees are [INCLUDED / RE-CHARGED AT COST]. 5.2 If the Client later uses the video beyond the licensed scope, the Client is responsible for upgrading the music and stock licenses. 5.3 The Client will not request use of commercial music it has not licensed. The Videographer may refuse to include unlicensed music. 5.4 Paid talent, voice-over artists, and locations are engaged [BY THE CLIENT / BY THE VIDEOGRAPHER AND RE-CHARGED], with releases covering the use in clause 8. 6. Post-production and revisions -------------------------------- 6.1 The Videographer will deliver a first cut of each deliverable within [NUMBER] business days of the final shoot day. 6.2 The fee includes [2] rounds of revisions on the hero film and [1] round on each cutdown, before picture lock. A round is one consolidated set of timestamped written notes from the approver, returned within [5] business days. 6.3 Picture lock. After the final revision round, the edit is locked. Color grading, sound mix, and graphics are then finished. Changes to a locked edit are charged at [CURRENCY] [HOURLY RATE] per hour. 6.4 If the Client does not respond to a cut within [15] business days, the cut is treated as approved and the next stage proceeds. 7. Fees and payment ------------------- Item | Amount ---------------------------------- | ----------------------------- Pre-production | [CURRENCY] [AMOUNT] Shoot days ([NUMBER] × [DAY RATE]) | [CURRENCY] [AMOUNT] Post-production | [CURRENCY] [AMOUNT] Music and stock licenses | [CURRENCY] [AMOUNT / AT COST] Expenses (travel, rentals) | [CURRENCY] [AMOUNT / AT COST] Total | [CURRENCY] [TOTAL] 7.1 Payment schedule: [50]% deposit on signature; [50]% on delivery of final files. Work is scheduled when the deposit clears. 7.2 Invoices are due [NET 14] days from issue. Final files are released on payment of the balance. 7.3 Late payment. Overdue invoices carry interest at [LATE PAYMENT INTEREST RATE] or the maximum allowed by applicable law if lower. 8. Rights and usage ------------------- 8.1 On full payment, the Client receives a [NON-EXCLUSIVE / EXCLUSIVE] license to use the final deliverables for [MEDIA] in [TERRITORY] for [TERM / PERPETUITY], subject to the music and stock licenses in clause 5. 8.2 The Videographer keeps copyright in the footage and project files. 8.3 Raw footage. Raw footage is not included. If requested, it is supplied for [CURRENCY] [AMOUNT] plus storage media, ungraded and unedited, for the Client's internal use [or as otherwise agreed in writing]. 8.4 The Videographer may use the final deliverables and behind-the-scenes images in portfolios and showreels after the Client's public release date. 9. Archive ---------- 9.1 The Videographer will keep project files and footage for [6–12] months after delivery. After that, footage may be deleted. Archive extensions are available at [CURRENCY] [AMOUNT] per year. 10. Cancellation and termination -------------------------------- 10.1 If the Client cancels a shoot day with less than [7] days' notice, [50]% of that day's fee is due; with less than [48] hours' notice, 100% is due, plus committed rental and crew costs. 10.2 Either Party may terminate for a material breach not fixed within [10] business days of written notice. The Client pays for work done to the termination date. 11. Liability ------------- 11.1 The Videographer carries [PUBLIC LIABILITY / EQUIPMENT] insurance of [AMOUNT]. The Client is responsible for the safety of its premises and staff. 11.2 If footage is lost through equipment failure despite reasonable backup practices, the Videographer's liability is limited to a reshoot or a refund of fees for the affected work. 11.3 Total liability of each Party is capped at the fees paid under this Agreement, except where the law does not allow such a cap. 12. General ----------- 12.1 Governing law: [GOVERNING LAW AND JURISDICTION]. 12.2 Independent contractor: the Videographer is not the Client's employee. 12.3 Entire agreement: this Agreement, the accepted proposal, the brief, and signed change orders form the whole agreement. 12.4 E-signature: this Agreement may be signed electronically. ------------------------------------------------------------ Signatures ---------- Videographer | Client --------------------------------------- | --------------------------------------- Signature: ____________________________ | Signature: ____________________________ Name: [YOUR NAME] | Name: [CLIENT SIGNATORY] Date: [DATE] | Date: [DATE] ------------------------------------------------------------ How to use this template 1. List every cut in clause 3 with length and aspect ratio. 2. Confirm the music license tier against where the video will run. 3. Agree the weather decision time with the client before an outdoor shoot. 4. Collect talent releases before the shoot day, not after. 5. Have a lawyer in your jurisdiction review your filled-in version once before reuse. Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.