VIDEOGRAPHY INVOICE =================== Disclaimer — not legal advice. This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use [YOUR PRODUCTION NAME] [YOUR ADDRESS], [CITY], [COUNTRY] [YOUR EMAIL] | [SHOWREEL URL] Tax ID: [YOUR TAX ID] ------------------------------------------------------------ Bill to ------- [CLIENT LEGAL ENTITY NAME] [CLIENT BILLING ADDRESS] Attention: [CONTACT NAME] | [BILLING EMAIL] Production and invoice details ------------------------------ Field | Detail ------------------ | ------------------- Invoice number | [INVOICE NUMBER] Issue date | [DATE] Due date | [DATE] Production | [PRODUCTION NAME] Contract / PO ref | [REFERENCE] Shoot date(s) | [DATES], [LOCATION] Final cut approved | [DATE], by [NAME] Currency | [CURRENCY] Deliverables: [e.g. 1 x 90-second hero edit (16:9), 3 x 15-second cut-downs (9:16), burned-in and SRT captions]. ------------------------------------------------------------ Pre-production -------------- # | Item | Detail | Qty | Rate | Amount - | ----------------------------- | ------------------------------ | ------- | ------ | -------- 1 | Creative treatment | Concept, references, [N] pages | 1 | [FEE] | [AMOUNT] 2 | Script / interview questions | [DETAIL] | 1 | [FEE] | [AMOUNT] 3 | Location scout and call sheet | [LOCATIONS] | [HOURS] | [RATE] | [AMOUNT] Production ---------- # | Item | Detail | Qty | Rate | Amount - | -------------------------- | ------------------------------------------------ | ------- | ---------- | -------- 4 | Director / camera operator | [10]-hour shoot day | [DAYS] | [DAY RATE] | [AMOUNT] 5 | Sound recordist | [NAME OR ROLE] | [DAYS] | [DAY RATE] | [AMOUNT] 6 | Second camera / gaffer | [NAME OR ROLE] | [DAYS] | [DAY RATE] | [AMOUNT] 7 | Overtime | [N] hours beyond [10], approved by [NAME] on set | [HOURS] | [RATE] | [AMOUNT] Equipment --------- # | Item | Source | Qty | Rate | Amount -- | ------------------------------- | -------------- | ------ | ---------- | -------- 8 | Camera and lens package (owned) | [KIT SUMMARY] | [DAYS] | [DAY RATE] | [AMOUNT] 9 | Lighting and audio kit (owned) | [KIT SUMMARY] | [DAYS] | [DAY RATE] | [AMOUNT] 10 | Rental: [ITEM] | [RENTAL HOUSE] | [DAYS] | [COST] | [AMOUNT] Post-production --------------- # | Item | Detail | Qty | Rate | Amount -- | ------------------------ | ------------------------------ | -------------- | ------ | -------- 11 | Logging and assembly | Organize and sync footage | [DAYS] | [RATE] | [AMOUNT] 12 | Editing | Hero edit and cut-downs | [DAYS] | [RATE] | [AMOUNT] 13 | Color grade | [DETAIL] | [DAYS / HOURS] | [RATE] | [AMOUNT] 14 | Sound mix | Dialogue cleanup, music mix | [HOURS] | [RATE] | [AMOUNT] 15 | Motion graphics / titles | [N] lower thirds, end card | 1 | [FEE] | [AMOUNT] 16 | Captions | [LANGUAGES], [BURNED-IN / SRT] | [QTY] | [RATE] | [AMOUNT] Licensing --------- # | Item | Library / tier / term | Amount -- | ------------------------- | -------------------------------------------------- | -------- 17 | Music: "[TRACK TITLE]" | [LIBRARY], [WEB / PAID SOCIAL / BROADCAST], [TERM] | [AMOUNT] 18 | Stock footage: [CLIP IDS] | [LIBRARY], [LICENSE TIER] | [AMOUNT] Revisions and extras -------------------- # | Item | Requested | Qty | Rate | Amount -- | ------------------------------- | ---------------------- | --- | ----------- | -------- 19 | Revision rounds (included) | [2] rounds on edit | — | Included | 0.00 20 | Additional revision round | [DATE], by [NAME] | 1 | [PER ROUND] | [AMOUNT] 21 | Raw footage transfer (optional) | [N] TB, drive supplied | 1 | [FEE] | [AMOUNT] ------------------------------------------------------------ Totals ------ | -------------------------------------------- | -------------------- Subtotal | [CURRENCY] [AMOUNT] Tax at [TAX RATE]% | [CURRENCY] [AMOUNT] Total | [CURRENCY] [AMOUNT] Less deposit received [DATE] (invoice [NO.]) | -[CURRENCY] [AMOUNT] Balance due | [CURRENCY] [AMOUNT] ------------------------------------------------------------ Delivery and payment terms -------------------------- 1. Master files are delivered via [DELIVERY METHOD] within [N] business days of payment of this balance. 2. Licensed music and stock are licensed for the uses stated above only. Other uses require a license upgrade. 3. Payment due by [DUE DATE]. Quote [INVOICE NUMBER]. 4. Late payment: [LATE PAYMENT TERMS AS AGREED IN YOUR CONTRACT]. How to pay ---------- - Bank transfer: [ACCOUNT NAME], [BANK], [ACCOUNT / IBAN], [SWIFT / ROUTING] - Card or online: [PAYMENT LINK] ------------------------------------------------------------ How to use this template 1. List every deliverable, including each aspect ratio, at the top. 2. Give crew, owned kit and rentals their own lines. 3. Name each music track and stock clip with its license tier and term. 4. Date every extra revision round and who asked for it. 5. Release masters on payment of the balance. Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.