WEDDING PHOTOGRAPHY CONTRACT ============================ Disclaimer — not legal advice. This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use This Wedding Photography Contract ("Agreement") is made on [EFFECTIVE DATE] between: Photographer: [YOUR NAME / STUDIO NAME], of [YOUR ADDRESS], email [YOUR EMAIL], phone [YOUR PHONE] (the "Photographer") Client(s): [CLIENT NAME 1] and [CLIENT NAME 2], of [CLIENT ADDRESS], email [CLIENT EMAIL], phone [CLIENT PHONE] (the "Client") ------------------------------------------------------------ 1. Wedding details ------------------ Item | Detail ---------------------------- | ------------------------- Wedding date | [DATE] Getting ready location(s) | [ADDRESS 1] / [ADDRESS 2] Ceremony venue | [VENUE NAME AND ADDRESS] Reception venue | [VENUE NAME AND ADDRESS] Coverage starts | [TIME] at [LOCATION] Coverage ends | [TIME] at [LOCATION] Planner / day-of coordinator | [NAME, PHONE] Family photo contact | [NAME, PHONE] Estimated guest count | [NUMBER] 2. Package ---------- Item | Included -------------------- | ----------------------------------------------------- Coverage hours | [NUMBER] continuous hours Second shooter | [YES — [NUMBER] hours / NO] Engagement session | [YES — [LENGTH] / NO] Edited images | Minimum [NUMBER] images, selected by the Photographer Online gallery | Downloadable, available for [NUMBER] months Album | [SIZE, PAGES — or NOT INCLUDED] Prints / USB / other | [DETAIL] 2.1 Coverage is continuous. Gaps between ceremony and reception count as coverage time unless agreed otherwise in writing. 2.2 Travel beyond [NUMBER] [MILES / KM] from [BASE LOCATION] is charged at [CURRENCY] [RATE]. For destination weddings, the Client pays agreed flights, accommodation, and per diem for each photographer. 3. Fees and payment schedule ---------------------------- 3.1 Total package price: [CURRENCY] [TOTAL], including [TAX / plus applicable tax]. Payment | Due | Amount ------------------------- | ---------------------------- | ------------------------------ Retainer (non-refundable) | On signature | [CURRENCY] [AMOUNT] ([25–50]%) Interim payment | [DATE] | [CURRENCY] [AMOUNT] Final balance | [30] days before the wedding | [CURRENCY] [AMOUNT] 3.2 The date is reserved only when the signed Agreement and retainer are received. 3.3 If the final balance is not received by its due date, the Photographer will send written notice. If it remains unpaid [7] days after that notice, the Photographer may treat the booking as cancelled by the Client under clause 9.2. 3.4 Late payment. Overdue amounts carry interest at [LATE PAYMENT INTEREST RATE] or the maximum allowed by applicable law if lower. 4. The wedding day ------------------ 4.1 Timeline. The Client will provide a final timeline, a list of family groupings, and a list of must-have moments at least [21] days before the wedding. The Photographer will schedule a planning call at least [14] days before. 4.2 Family photos. The Client will appoint a family photo contact who knows the guests. The Photographer will photograph the listed groupings in the time allocated in the timeline. 4.3 Meals and breaks. For coverage over [6] hours, the Client will provide a hot meal and a seat for each photographer, served at the same time as the guests, and a break of [30] minutes. The Photographer will be available to resume during speeches and key moments. 4.4 Overtime. Additional coverage on the day is available at [CURRENCY] [RATE] per hour, per photographer, billed in [30-MINUTE / 1-HOUR] increments. Overtime must be approved by the Client or the planner on the day and is invoiced within [7] days, payable on [NET 14]. 4.5 Second shooter. Where included, the second shooter works under the Photographer's direction. All images taken by the second shooter are delivered by and owned by the Photographer. 5. Venue rules, guests, and other vendors ----------------------------------------- 5.1 The Photographer will follow venue and officiant rules, including limits on flash, movement, or location during the ceremony. The Photographer is not responsible for images that those rules prevent. 5.2 The Photographer is not responsible for shots blocked by guests, guests' phones or cameras, or other vendors. 5.3 The Client will inform the Photographer of any other photographer or videographer booked. The Photographer will cooperate with them but does not guarantee exclusive positions. 5.4 Guests are photographed as part of the event. If any guest must not be photographed or published, the Client will tell the Photographer in writing before the day. 5.5 The Photographer is not responsible for missed images caused by changes to the timeline, late arrivals, weather, or events running over. 6. Delivery ----------- 6.1 Sneak peek: [NUMBER] images within [7] days of the wedding. 6.2 Full gallery: within [8–12] weeks of the wedding. Delivery during [PEAK MONTHS] may take up to [NUMBER] weeks. 6.3 Editing: color and exposure correction and cropping in the Photographer's style. Advanced retouching is available at [CURRENCY] [PRICE] per image. RAW files are not delivered. 6.4 Album: the Client selects images within [60] days of gallery delivery. Album design includes [2] rounds of changes. If the Client does not select images within [12] months, the album credit expires [OR CONVERTS TO PRINT CREDIT]. 6.5 The Photographer keeps a backup of delivered images for [12] months after delivery. 7. Copyright and usage ---------------------- 7.1 The Photographer owns the copyright in all images. 7.2 The Client receives a personal-use license to print, share on personal social media, and give copies to family and friends. Commercial use and resale are not permitted. 7.3 Vendors (venue, florist, planner) may use images only with credit and with the Photographer's permission. 7.4 The Photographer may use images in portfolios, social media, publications, and competitions. [CLIENT OPT-OUT — INITIAL TO RESTRICT USE TO THE PHOTOGRAPHER'S PRIVATE PORTFOLIO]: ____________ 7.5 The Photographer will not use images of identifiable guests in paid advertising without a signed model release from each person shown. 8. Photographer illness or emergency ------------------------------------ 8.1 If the Photographer cannot attend due to illness, injury, or emergency, the Photographer will make reasonable efforts to provide a qualified replacement photographer. 8.2 If no replacement can be found, or the Client declines the replacement, the Photographer will refund all payments received. This refund is the Photographer's maximum liability. 8.3 In the unlikely event of equipment failure or file loss despite reasonable precautions (including dual memory cards and backups), the Photographer's liability is limited to a refund of amounts paid, in proportion to the coverage lost. 9. Postponement and cancellation -------------------------------- 9.1 Postponement. The Client may postpone once to a new date within [18] months, subject to availability. The retainer and payments move to the new date. Price differences for a peak date may apply. A second postponement is treated as a cancellation. 9.2 Cancellation by the Client. The retainer is non-refundable. In addition: Notice before wedding date | Amount retained -------------------------- | ------------------ More than [180] days | Retainer only [90–180] days | [50]% of the total Less than [90] days | 100% of the total 9.3 Events outside either Party's control (venue closure, public-health restrictions, severe weather) are handled under clause 9.1 first. If no new date is possible, the Photographer will refund payments beyond the retainer [and the cost of any work already delivered]. 10. General ----------- 10.1 Liability cap: the Photographer's total liability is limited to the amounts paid under this Agreement. 10.2 Governing law: [GOVERNING LAW AND JURISDICTION]. 10.3 Entire agreement: this Agreement and the accepted proposal form the whole agreement. Changes must be in writing. 10.4 E-signature: this Agreement may be signed electronically and in counterparts. ------------------------------------------------------------ Signatures ---------- Photographer | Client 1 | Client 2 ----------------------- | ----------------------- | ----------------------- Signature: ____________ | Signature: ____________ | Signature: ____________ Name: [YOUR NAME] | Name: [CLIENT NAME 1] | Name: [CLIENT NAME 2] Date: [DATE] | Date: [DATE] | Date: [DATE] ------------------------------------------------------------ How to use this template 1. Fill in the wedding details table at booking, then update it after the planning call. 2. Set the final balance date at least 14 days before the wedding. 3. Confirm the meal, break, and overtime terms with the planner, not just the couple. 4. Attach a model release reference if you plan to use images commercially. 5. Have a lawyer in your jurisdiction review your filled-in version once before reuse. Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.