# WEDDING PLANNING QUESTIONNAIRE

> **Disclaimer — not legal advice.** This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use

**Planner:** [YOUR NAME / BUSINESS NAME]
**Couple:** [PARTNER 1 NAME] & [PARTNER 2 NAME]
**Please return by:** [DATE]

Congratulations. These questions help us plan a wedding that fits you. Please fill in as much as you can, together where possible. Section 6 works best if each of you answers separately. Section 8 is confidential and only seen by our planning team.

---

## 1. About you

| | Partner 1 | Partner 2 |
| --- | --- | --- |
| Full name | [NAME] | [NAME] |
| Preferred name and pronouns | [ANSWER] | [ANSWER] |
| Email | [EMAIL] | [EMAIL] |
| Phone | [PHONE] | [PHONE] |
| Best time to contact | [ANSWER] | [ANSWER] |

1.1 Who should we contact for day-to-day decisions? [ANSWER]

1.2 How did you meet? (Optional, but it often inspires ideas.) [ANSWER]

## 2. Date and venue

| Question | Answer |
| --- | --- |
| Wedding date | [DATE / FLEXIBLE: SEASON OR MONTH] |
| Ceremony venue | [VENUE / NOT BOOKED] |
| Reception venue | [VENUE / SAME AS CEREMONY / NOT BOOKED] |
| Indoor, outdoor or both | [ANSWER] |
| Other events (welcome drinks, rehearsal dinner, after-party, brunch) | [ANSWER] |

## 3. Guests

3.1 Estimated guest count: [MINIMUM] to [MAXIMUM]

3.2 Number of children attending: [NUMBER]

3.3 Number of guests traveling from out of town: [NUMBER]

3.4 Do you need help with accommodation blocks or transport? [YES / NO]

3.5 Is the guest list mostly agreed between both families? [YES / NO / STILL DISCUSSING]

## 4. Budget

4.1 Total budget, including our planning fee: [CURRENCY] [AMOUNT]

4.2 Who is contributing, and to which parts?

| Contributor | Amount or items covered | Wants input on |
| --- | --- | --- |
| [NAME] | [AMOUNT / ITEMS] | [e.g. venue, menu, guest list] |
| [NAME] | [AMOUNT / ITEMS] | [ANSWER] |

4.3 Is the budget fixed, or is there some flexibility? [FIXED / UP TO [PERCENTAGE]% MORE]

## 5. Style and mood

5.1 Three words that describe the wedding you want: [WORD 1], [WORD 2], [WORD 3]

5.2 Colors you love: [ANSWER]

5.3 Colors, styles or trends to avoid: [ANSWER]

5.4 Dress code for guests: [BLACK TIE / FORMAL / COCKTAIL / CASUAL / THEMED]

5.5 Links to inspiration (boards, photos, weddings you've attended): [LINKS]

## 6. Priorities

Rank from 1 (most important) to 10 (least important). Each partner ranks separately.

| Element | Partner 1 | Partner 2 |
| --- | --- | --- |
| Venue and setting | [RANK] | [RANK] |
| Food and drink | [RANK] | [RANK] |
| Photography and video | [RANK] | [RANK] |
| Music and entertainment | [RANK] | [RANK] |
| Flowers and decor | [RANK] | [RANK] |
| Attire, hair and makeup | [RANK] | [RANK] |
| Guest experience and comfort | [RANK] | [RANK] |
| Stationery and details | [RANK] | [RANK] |
| Ceremony | [RANK] | [RANK] |
| Keeping costs down | [RANK] | [RANK] |

## 7. Traditions and ceremony

7.1 Type of ceremony: [RELIGIOUS / CIVIL / SYMBOLIC / MIXED]

7.2 Officiant: [NAME / NOT YET CHOSEN]

7.3 Cultural or religious traditions to include (and any rules about timing, layout, food or attire): [ANSWER]

7.4 Personal rituals or readings: [ANSWER]

7.5 Wedding party: number of attendants on each side and their names: [ANSWER]

## 8. Family and VIPs (confidential)

8.1 Is there anyone who should be seated apart, or who should not be asked to do something together? [ANSWER]

8.2 Are there divorced or separated parents, step-parents, or recently bereaved family members we should be mindful of? [ANSWER]

8.3 Who should be involved in planning decisions, and who should only be informed? [ANSWER]

8.4 Any VIPs needing special attention (elderly relatives, guests with health needs, honored guests)? [ANSWER]

## 9. Vendors already booked

| Service | Vendor | Contact | Contract signed? | Deposit paid? |
| --- | --- | --- | --- | --- |
| Venue | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] |
| Catering | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] |
| Photographer | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] |
| Videographer | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] |
| Music / DJ / band | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] |
| Florist | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] |
| Other | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] |

## 10. Food, drink and accessibility

10.1 Meal style: [PLATED / BUFFET / FAMILY STYLE / STATIONS / CANAPÉS ONLY]

10.2 Known dietary needs among guests (vegetarian, vegan, halal, kosher, allergies): [ANSWER]

10.3 Alcohol: [FULL BAR / BEER AND WINE / NONE / OTHER]

10.4 Guests with mobility, hearing or vision needs, and what would help them: [ANSWER]

## 11. Key moments

11.1 Moments you definitely want (first look, first dance, speeches, cake cutting, send-off): [ANSWER]

11.2 Who will give speeches, and in what order? [ANSWER]

11.3 Anything you definitely don't want? [ANSWER]

11.4 Any surprises planned that we should know about (kept secret from your partner)? [ANSWER]

11.5 Anything else on your mind? [ANSWER]

---

**Completed by:** [NAMES] **Date:** [DATE]

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### How to use this template

1. Send it after the retainer is paid, a week before the first planning meeting.
2. Ask each partner to fill in section 6 separately, then compare the rankings.
3. Keep section 8 in a restricted file and don't share it with vendors.
4. Collect contracts for every vendor listed in section 9 before you build the timeline.
5. For day-of coordination, delete sections 4 to 6 and send it eight to ten weeks out.

*Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.*