WEDDING PLANNING QUESTIONNAIRE ============================== Disclaimer — not legal advice. This template is provided free of charge, as is and with no warranty of any kind, and using it creates no attorney-client relationship. It is jurisdiction-neutral: you are responsible for adapting it, for your own legal and tax compliance, and for having a qualified professional in your jurisdiction review it before you rely on it. Full terms: https://trycolo.co/terms-of-use Planner: [YOUR NAME / BUSINESS NAME] Couple: [PARTNER 1 NAME] & [PARTNER 2 NAME] Please return by: [DATE] Congratulations. These questions help us plan a wedding that fits you. Please fill in as much as you can, together where possible. Section 6 works best if each of you answers separately. Section 8 is confidential and only seen by our planning team. ------------------------------------------------------------ 1. About you ------------ | Partner 1 | Partner 2 --------------------------- | --------- | --------- Full name | [NAME] | [NAME] Preferred name and pronouns | [ANSWER] | [ANSWER] Email | [EMAIL] | [EMAIL] Phone | [PHONE] | [PHONE] Best time to contact | [ANSWER] | [ANSWER] 1.1 Who should we contact for day-to-day decisions? [ANSWER] 1.2 How did you meet? (Optional, but it often inspires ideas.) [ANSWER] 2. Date and venue ----------------- Question | Answer -------------------------------------------------------------------- | --------------------------------------- Wedding date | [DATE / FLEXIBLE: SEASON OR MONTH] Ceremony venue | [VENUE / NOT BOOKED] Reception venue | [VENUE / SAME AS CEREMONY / NOT BOOKED] Indoor, outdoor or both | [ANSWER] Other events (welcome drinks, rehearsal dinner, after-party, brunch) | [ANSWER] 3. Guests --------- 3.1 Estimated guest count: [MINIMUM] to [MAXIMUM] 3.2 Number of children attending: [NUMBER] 3.3 Number of guests traveling from out of town: [NUMBER] 3.4 Do you need help with accommodation blocks or transport? [YES / NO] 3.5 Is the guest list mostly agreed between both families? [YES / NO / STILL DISCUSSING] 4. Budget --------- 4.1 Total budget, including our planning fee: [CURRENCY] [AMOUNT] 4.2 Who is contributing, and to which parts? Contributor | Amount or items covered | Wants input on ----------- | ----------------------- | ------------------------------ [NAME] | [AMOUNT / ITEMS] | [e.g. venue, menu, guest list] [NAME] | [AMOUNT / ITEMS] | [ANSWER] 4.3 Is the budget fixed, or is there some flexibility? [FIXED / UP TO [PERCENTAGE]% MORE] 5. Style and mood ----------------- 5.1 Three words that describe the wedding you want: [WORD 1], [WORD 2], [WORD 3] 5.2 Colors you love: [ANSWER] 5.3 Colors, styles or trends to avoid: [ANSWER] 5.4 Dress code for guests: [BLACK TIE / FORMAL / COCKTAIL / CASUAL / THEMED] 5.5 Links to inspiration (boards, photos, weddings you've attended): [LINKS] 6. Priorities ------------- Rank from 1 (most important) to 10 (least important). Each partner ranks separately. Element | Partner 1 | Partner 2 ---------------------------- | --------- | --------- Venue and setting | [RANK] | [RANK] Food and drink | [RANK] | [RANK] Photography and video | [RANK] | [RANK] Music and entertainment | [RANK] | [RANK] Flowers and decor | [RANK] | [RANK] Attire, hair and makeup | [RANK] | [RANK] Guest experience and comfort | [RANK] | [RANK] Stationery and details | [RANK] | [RANK] Ceremony | [RANK] | [RANK] Keeping costs down | [RANK] | [RANK] 7. Traditions and ceremony -------------------------- 7.1 Type of ceremony: [RELIGIOUS / CIVIL / SYMBOLIC / MIXED] 7.2 Officiant: [NAME / NOT YET CHOSEN] 7.3 Cultural or religious traditions to include (and any rules about timing, layout, food or attire): [ANSWER] 7.4 Personal rituals or readings: [ANSWER] 7.5 Wedding party: number of attendants on each side and their names: [ANSWER] 8. Family and VIPs (confidential) --------------------------------- 8.1 Is there anyone who should be seated apart, or who should not be asked to do something together? [ANSWER] 8.2 Are there divorced or separated parents, step-parents, or recently bereaved family members we should be mindful of? [ANSWER] 8.3 Who should be involved in planning decisions, and who should only be informed? [ANSWER] 8.4 Any VIPs needing special attention (elderly relatives, guests with health needs, honored guests)? [ANSWER] 9. Vendors already booked ------------------------- Service | Vendor | Contact | Contract signed? | Deposit paid? ----------------- | -------- | --------- | ---------------- | ------------- Venue | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] Catering | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] Photographer | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] Videographer | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] Music / DJ / band | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] Florist | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] Other | [VENDOR] | [CONTACT] | [YES / NO] | [YES / NO] 10. Food, drink and accessibility --------------------------------- 10.1 Meal style: [PLATED / BUFFET / FAMILY STYLE / STATIONS / CANAPÉS ONLY] 10.2 Known dietary needs among guests (vegetarian, vegan, halal, kosher, allergies): [ANSWER] 10.3 Alcohol: [FULL BAR / BEER AND WINE / NONE / OTHER] 10.4 Guests with mobility, hearing or vision needs, and what would help them: [ANSWER] 11. Key moments --------------- 11.1 Moments you definitely want (first look, first dance, speeches, cake cutting, send-off): [ANSWER] 11.2 Who will give speeches, and in what order? [ANSWER] 11.3 Anything you definitely don't want? [ANSWER] 11.4 Any surprises planned that we should know about (kept secret from your partner)? [ANSWER] 11.5 Anything else on your mind? [ANSWER] ------------------------------------------------------------ Completed by: [NAMES] Date: [DATE] ------------------------------------------------------------ How to use this template 1. Send it after the retainer is paid, a week before the first planning meeting. 2. Ask each partner to fill in section 6 separately, then compare the rankings. 3. Keep section 8 in a restricted file and don't share it with vendors. 4. Collect contracts for every vendor listed in section 9 before you build the timeline. 5. For day-of coordination, delete sections 4 to 6 and send it eight to ten weeks out. Template provided by Colo (trycolo.co). Not legal advice — review with a qualified professional in your jurisdiction.